Our Policies

Koinonia's Policies & Expectations

The following policies have been created and instituted as a means to ensure appropriate, consistent and expected behavior from the Staff, Members, and Students within our organization. Please review the appropriate sections with your students.


Parents

Use Door #6 only for Student Pick Up and Drop off. There is a driveway entrance off Pettis Avenue that brings you right to the Koinonia entrance. Using Pettis Avenue is safer for automobile traffic entering and exiting the campus.

ALL Students must be picked up no more than 15 minutes after their last scheduled class. 

All adults entering the building must sign in at door monitor table.

PLEASE  Do Not Call the Church for any Koinonia related concerns during school hours. 

    Contact Bob or Ruth during school hours directly at;

    Bob - (616) 856-6630          Ruth - (616) 295-6222



Students

All students must make their way to their next classroom or approved area. If students have a time when no class is scheduled they must proceed to the designated study hall. Students are not allowed to freely roam the building. Students must remain in Koinonia designated areas of the campus only. The front entrance, lobby and sanctuary are strictly off limits to all students.


When allowed, group gathering or the playing of personal musical instruments shall be done in a pre-designated room determined by Mrs. Hoogmoed or Mr. Prokopy.


At no time are students allowed to use audio equipment or handle musical instruments that are the property of WCB. 


Those students staying for lunch must remain in the designated lunchroom until 12:40pm (5 minutes before next class) Students are not allowed to wander the halls or hang out in classrooms between 12:15 and 12:40pm. 


Church telephones are not available for student use.


Facility Use

All students, parents, and siblings must be in either a class or in an approved area. Please keep in mind that the church staff is working, and refrain from any behavior that would be disruptive to them. General behavior rules are as follows: no playing, running, chasing, or eating in the hallways, classrooms, or bathrooms; no climbing, running, or playing with sports equipment in the building. It is a privilege for us to use the building. Please do your part in picking up and leaving the building cleaner and neater than you found it.


Only approved persons can tutor or instruct students, members, and visitors in exchange for compensation during the hours occupied by Koinonia. Such persons will display appropriate identification.  Any person offering to provide instruction in exchange for compensation must have the written approval of the Koinonia leadership team.


Study/Social Hall - Students who wish to read or do homework quietly between classes may use the designated study hall areas. There will also be areas available for socializing, use of personal computers, and games. Students are expected to keep the noise levels at a minimum and to exit these areas leaving no trash behind and/or furniture out of place. All parents, siblings, and students completed with classes are requested to quietly and promptly exit the premises except during the lunch hour.


HS Student Lounge The High School Student Lounge area is located in the 'Cafe Joe'. HS Students and Parents are welcome to use this area and talk quietly among themselves, sit and read, use electronic devices and/or study together while waiting for other siblings or their next class to begin.  


Lunch Period Lunch time will be designated from 12:15 to 12:45 p.m.  Students are not permitted to rough house or play with balls in the lunch area during lunch or any time of the day.  Bag lunches may be carried,  refrigeration is available in the kitchen. There are microwaves available for use by students and families as well as paper plates, napkins & plastic utensils.


Prohibited Items To maintain a good and productive working environment for both Church Staff and Koinonia Students & Staff the following items are prohibited from use by students inside the building; Basketballs, Footballs and like Sports Balls, Skateboards & Scooters, toys resembling swords and guns.


Outdoor Play - Students 12 and under are not allowed to congregate or play outside the building without proper adult supervision. A parent or adult staff member MUST be present with these students at all times while they are outside the building. 


Students that Drive to Koinonia - Students that drive their own vehicle to Koinonia are not allowed to use their vehicle for gathering, music play, or joyriding during the school day. Students should park their car when they arrive and return to it when they are leaving for the day. With Parental Approval, Students can use their vehicle to get lunch but are not allowed to transport other students under the age of 18.


Fundraising Programs Anyone wishing to conduct a fundraising program during Koinonia’s normal business hours must first seek approval. Any program that uses a display, accepts donations and/or transacts a cash sale must have prior approval of the Koinonia leadership. Contact Bob or Ruth. Programs that involve the sale of unpackaged food or baked goods are generally not allowed on scheduled hot lunch days.


Commitment

Academic classes are offered on a tutored basis. The tutor provides weekly instruction, gives homework assignments and tests, corrects and returns the same, is available by phone to answer questions, and gives quarterly evaluations. However, because this is designed to be a tutorship program for home educators, the bulk of responsibility rightfully falls on the parents. 


We ask that parents enroll students only in classes that the parent has time to monitor, and that the student will have time to complete assignments for. The average student should spend one hour per school day on homework for each class in which he is enrolled. It will be the parent’s responsibility to make sure assignments are completed according to guidelines and due dates, and to have students contact the tutor if they have questions or do not understand something. Some tests may be sent home, to be taken under parental supervision; these must be signed by the parent to indicate that this was done. Percentage grades will be assigned for work done and on mid-term and semester evaluations. However, since this is a tutorship, record keeping and assigning final grades will be the parent’s responsibility. 


Parents are expected to reinforce the tutor’s efforts and authority by refraining from criticism and by not allowing students to complain about the tutor. In the event of a problem, parents are requested to speak with the tutor first, and then refer any unresolved problems to Bob Prokopy (326-2510).


Finally, Koinonia welcomes and encourages parents to observe the student’s classes. This allows the parent to better understand the classes and see firsthand how the student interacts with the tutor and classmates.


Student Expectations

Academic Expectations

All students are required to complete assignments by the due date, unless other arrangements have been made with the tutor. It is also expected that students will attend all scheduled classes, except in the event of illness and emergencies, or unless prior arrangements have been made with the tutor. It is the student’s responsibility to contact the tutor to obtain assignments that were or will be missed, and to make arrangements to complete them. 

Character Qualities


Koinonia exists not only to assist in academic aspects, but also to help develop character in students as an outgrowth of their faith. Because Koinonia is foundationally a Christian organization, we seek to please Christ in every respect, and to reflect Him to those around us. “Let your light shine before men, that they may see your good works, and glorify your Father in heaven.” (Matthew 5:16) We expect that all involved in any services of Koinonia will:

•  Be honest, kind, courteous, and respectful.

•  Show obedience and respect to those in authority.

•  Be diligent in effort and work.

•  Be punctual in attendance and assignments.

•  Respect their bodies by dressing modestly and appropriately, and by abstaining from the use of    alcohol and tobacco.

•  Use wholesome speech, honoring the name and character of God by avoiding profane, vulgar, or     inappropriate speech.

 

Appearance

Koinonia expects students to wear clothing appropriate for school. We want to maintain a level of dress for the classroom that differs from the kind of dress worn for recreational activities. We assume: 

1. There is a correlation between students’ behavior and their dress.

2. Koinonia’s standard of dress may be different from any one parent’s or student’s standard of dress.

3. Parental cooperation is important if we are to maintain proper respect and decorum.

4. All dress should honor both God and yourself

5. The following guidelines apply:

  •  Shorts, dresses, and skirts should be of modest length. Skinny Jeans and High Heels (over 3.5”) are       not appropriate.

  •   No revealed cleavage. 

  •   Tank tops, spaghetti straps, tight shirts, bare midriffs, or clothing that allows underclothes to show       are examples of inappropriate choices of clothing.

  •   Clothing with inappropriate words or pictures is unacceptable.

  •   Hats May Not be worn in the building.


Koinonia reserves the right to decide whether clothing is unacceptable or inappropriate. The student will be removed from class until suitable clothing is provided.


Discipline Procedures

Discipline procedures at Koinonia will be done with love for the student and with the goal of helping the student become more like Christ. When students exhibit inappropriate behavior, the tutor or leadership will admonish with love while seeking to help the student face consequences, modify behavior, and restore relationships.


Most problems can be handled quietly by the tutor or Koinonia leadership talking with the student. If misbehavior persists, or if the behavior is seriously inappropriate, further action will be taken according to the following procedure.


The tutor or leadership will communicate with the parents in writing. This may include notice of poor performance on homework, absenteeism, or other infraction of Koinonia standards. 

If a student receives a total of three infractions, the student will be placed on probation. A conference will be scheduled with the student, parent(s), and tutor(s) or Koinonia leadership, at which discussion will center on a discipline plan involving concrete objectives for the student. 


A fourth infraction or spirit of uncooperativeness will result in suspension or dismissal for the remainder of the year. The Koinonia leadership retains the right to decide on the disciplinary action depending on the type of infraction.


In the event the leadership finds it necessary to suspend, dismiss or expel the student from attending Koinonia for the remaining school year, all monies paid for classes shall be forfeited, any balance due for the remaining semester will be required to be paid.


Gross infractions such as cheating, lying, fighting, and destruction of property, using illegal substances, tobacco and/or alcohol, inappropriate/foul language or immoral behavior are causes for immediate dismissal.  Koinonia leadership retains the right to make such decisions.


Expulsion Policy


Realizing the difficulties surrounding situations involving student expulsion from various educational institutions, the board and administration have the responsibility to protect the students and families of Koinonia as well as our host organization. Our membership policy for expelled students will be as follows:

• Any student who has been expelled from any public, private, parochial, home school, or other educational institution shall not be admitted to the membership of Koinonia for a minimum of the term of their expulsion from that organization.

• If the student is a current member of Koinonia and is expelled from any public, private, parochial, homeschool, or other educational organization, he/she shall have all rights and privileges immediately revoked for a minimum of the term of expulsion from that organization.

• Upon completion of the term of his/her expulsion, the student may apply for Koinonia membership privileges, at which time the board and administration shall review the application and determine membership privileges.





Parents & Tutors

Tutor Expectations

Tutors do their best to provide quality tutoring and presentation of class material to their students. As independent contractors in facilitating their classes they have committed to the following policies; 

• Give written progress reports to parents as required

• Notify parents in writing immediately of any difficulties that arise between evaluations 

• Provide percentage grades on homework, tests, and projects 

• Be available to answer questions by phone and/or email 

• Communicate with parents on current/upcoming lessons & direction changes


Parent Expectations

With the number of students and families in Koinonia there may be a time when a conflict arises between the tutor/student or tutor/parent. Generally they may happen in reference to teaching styles, homework assignments, or student behavior. If you experience this or have issues with a Tutor we kindly ask you to communicate your concerns to the Directors first so we may help to address the issues properly.


Conflict Resolution

In the event a conflict or disagreement in Koinonia policy arises with a Tutor or Member of the Koinonia organization there is a procedure recommended that is recognized by the leadership team and Board of Directors. Unresolved issues should be addressed in the following manner.


The Tutor/Member should first discuss the issue with the Executive Director and/or Director within three (3) business days of the situation whenever possible. They should explain the nature of the problem as well as their expectations for resolution. The Executive Director/Director has three (3) business days to respond. If the Executive Director/Director provides an oral response, a written response should also be prepared. The Executive Director/Director will verify if the issue was resolved.  


If the Tutor/Member feels the issue was not resolved in discussions with the Executive Director/Director, they need to prepare and submit a formal written complaint for review. This written complaint will be submitted to the Member Appeal Committee, a Board committee comprised of three Board Directors.  This appeal committee shall hear the issue, research the facts, and provide a written recommendation to the Board of Directors and Executive Director and Director. 


The Board shall have the final determination of all conflict resolution and communicate the determination within 10 days of receipt of the written complaint..



Fees & Payment Policies

Membership Fee


Koinonia’s Annual membership sign up opens April 15th. The fee is $35/family for those applications received on/before June 30th.  Any applications received on/after July 1st  are assessed at $75/family. Membership fees are non-refundable. Koinonia’s class fees are listed with each class description. 

 

Class Fees

The first month’s fee for each class is due at the time of registration in order to hold the student’s place in the class. Payment options include the following:

• Pay the entire class cost at the time of registration.

• For full-year classes, make two equal payments, due at registration and Jan. 15.

• For full-year classes, pay in eight monthly installments, due at registration and then by the 15th of each month September – November and January – April. A service fee of $5 is added to each monthly payment to cover administrative costs.

• For one-semester classes, pay in four installments, due at registration and on the 15th of each month September through November or January thru March.

 

Note that the price of a class listed on the class descriptions page is the price for our “Full” payment option. The two “Half” payments equal the “Full” payment. If you choose to make 8 payments the cost per class increases slightly. 


 

Checks for monthly payments should be made out to Koinonia, and must be mailed to the registrar. The registrar’s mailing address is at the bottom of both the membership application form and the class registration form.  There is a 15-day grace period on payments. Koinonia is more than happy to make arrangements for late payments with those who contact our registrar before the payment is due. However, any payment not made by the 30th of the month it is due will be subject to a $5 late charge if prior arrangements have not been made. If a current bill has not been paid by the beginning of the next semester, the student will not be permitted to attend classes. No refunds will be made for absenteeism or class cancellations.


 

Books, Materials, and Lab Fees

The text needed for each class is noted in the class description. It is the responsibility of the parent to order the proper edition textbooks for each class and to have them by the time the class begins. Contact the tutor if you have any questions about the text. For classes that use lab supplies and/or consumables to teach lessons, the supply costs have already been considered into the tuition costs.  Parents will no longer be asked to pay additional amounts directly to the tutor for any classes at Koinonia.


ADD / DROP Procedures


Please remember that in all cases the family membership fee is nonrefundable.

 

Dropping Classes


• Classes Dropped before the first day can receive a full refund. 


• Each Class dropped in the first 2 weeks will require the following fee (KK-$25 / MS&HS-$50)


• There are no refunds for Classes dropped AFTER the start of the third week.


• Refunds will be given for Second Semester Drops provided the form is received by December 31st. There are no refunds for Second Semester Classes dropped AFTER December 31st.


All changes become effective and fees assessed upon receipt of the Add/Drop form. Please use one form for each student.

  

Special Circumstances-  Students that drop 2nd semester classes may receive a partial refund for the 2nd semester if circumstances arise that would prohibit them from attending. Such exceptions are;         • Relocation outside a 35 mile radius.

                • Doctor's diagnosis of illness prohibiting extended attendance.

                • Learning disabilities resulting in incomplete assignments and work.

               

Adding Classes


Classes (most) can be added at any time throughout the school year. Please use the Add/Drop form if you have previously registered for the school year.



Related Forms

Below is the Add/Drop form for changes to your students class selections, a Textbook Rental form 

for Algebra & Pre-Calculus textbooks we have on hand (limited quantities), and a Membership Application.